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Working for Schools


With our team having worked on projects at Otumoetai Primary, Tauranga Primary, Tauranga Intermediate and Mt Maunganui Intermediate, we are well versed in Ministry of Education procedures and we know what it takes to build an effective project team for a new school building project (from relocation, to remedial works to new buildings).


Building a Team


Within a school environment, there are a number of key stakeholders and all must have a voice, with the Project Manager’s role being to champion such diversity of thought and create a clear pathway for the project.

 

Building a Vision


In recent years, the idea of traditional school design has been abandoned with Boards of
Trustees exploring new opportunities and ideas. As such, when working alongside a school, we do not assume to know what the Board of Trustees knows with regards to its own school requirements. And so we listen. We spend time at the school with the Principal and/or Board of Trustees to learn the functional requirements of the complex/facility. While we put the “physical” form to the complex/facility, the client should always define the actual form its
structure takes on.

 

Key Features of our Service

 

  • We operate as an independent and we essentially become the client in all matters.
  • Our team is experienced and respected, calling on appropriate independent expertise if and when required (consultants, designers, construction companies etc). We have built up a strong network and we know who we can rely on.
  • With our small team you know who you are dealing with, enabling a strong rapport and understanding to be built up.
  • We are local. This enables the close monitoring of the site resulting in maximum efficiencies.
  • We pride ourselves in maintaining tight control and meeting budget and time constraints.
  • We understand the sense of interest and excitement felt throughout the school community and we celebrate the milestones with you.

 

 

Working for Schools Organisational diagram

 



 

How we work alongside schools

 

In this section of our Company Profile, we outline what we do and how we work. Please note that some clients choose to use our services across the board, while others select aspects of our service to complement their own in-house skills.

 

 

 

 

Our Management Systems

A) Systems


Project Management

  • IPMS data entry provides a breakdown of invoices into areas of progress. This allows stage
    monitoring of budget vs. spend.
  • Accounting and budget management.
  • MS Project – Scheduling of time and resources are programmed and monitored.
    MYOB accounting system.

 

Training and development

  • Project and resource scheduling and management to achieve optimum efficiencies.
  • Changes in industry standards.

 

Health and safety

Ensure all partners and contractors have a Health and Safety plan and site procedure. That any
contact / visit to site is preceded by relevant induction courses.

 

Client Management

  • Pre scheduled site meetings discussing design and progress.
  • To minute all meetings /correspondence.
  • Being sympathetic to the vision and dream while maintaining control and direction.
  • To be the point of contact (hub) to all parties.
  • Communication and site progress updates (text and photos) via or special personalised website
    based client update facility. Refer www.ipms.net.nz
  • Regular “Management Group” meetings i.e. Project Manager / School representatives.

 

Performance Management

Tracking, implementation of design and construction time / cost via programmes and systems outlined earlier.

 

Contract Management

Regular “Management Group” meetings i.e. PM/Head Contractor/ School BOT representatives.

Minute all such meetings and distribute.

 

Partnering

  • IPMS have a strong team of experienced personnel we use as and when required. This means you only incur these costs if and when necessary.
    Note: While we have many contacts established over many years, we have no fixed alliances or hidden agenda. We will always select the right people based on merit and what is best for each situation and for the client.

 

 

  

B) Quality Management


All stages of the project are inspected and must be signed off by Project Manager and contractor. Inspections are aligned to:

  • Inspections as set out in the building consent.
  • Cost analyst software.
  • Photographic records form part of this process.

Where specialist consultants are used
(such as Geotech or Structural Engineers), they will be required to sign off the said works.

C) Site Management Methodology

  • Verify deliveries alignment to schedule (Gantt chart)
    • Our systems are structured to align both program and deliveries. This enables us to correlate between the two which assists in budget analyst (cash flow) and site visit scheduling; that is, we are on site when it is required, maintaining efficiencies, ensuring we manage / monitor all critical phases.
  • Q.S. check on quantities supplied vs. required.
  • All variations priced and in writing.
  • Regular site visits
  • Photographic records.
  • Maximise the use of the internet and fax.
  • Site memos sent in written form based on:
    • Site visits
    • Client requirements
    • Schedule

 

Management Cost


IPMS rates are structured as follows - either:

 

  1. Hourly charge out rate
  2. Based on a percentage of project cost
  3. A contract price can be confirmed once the full scope and design of project has been established

 

N.B:
Rates can vary depending to type and size of project. Third party consultants and disbursements are additional